Management Positions

Position Title:

Education & Metropolitan Program Manager

Position Type:

12 Month Fixed Term Contract – Full Time

Salary Package:

$52,000 (Plus 10% Superannuation) per annum, pro rata

Position Description:

Primary Purpose
The primary purpose of this position is to ensure the success of the education and metropolitan components of the Orchestra’s Community Program by cultivating, negotiating and managing relationships with current and potential clients and partnership organizations, by ensuring relevant income and expense targets are met and by managing the implementation of all of the component programs in collaboration with the wider OV management team.
This position reports to the Community Program Manager.

Culture & Environment
In 2009, Orchestra Victoria’s Management team will comprise 19 members. Of these, 5 positions work within the Community Program team. The orchestra currently employs 69 full time musicians and a number of additional contract and casual players depending on program/repertoire needs.

At Orchestra Victoria, members of management and orchestra share the one venue which we believe strengthens internal relationships and maintains a high level of cross company communication and general accessibility. Throughout the organisation, we adopt a culture of communication that is transparent, effective and inclusive.

This fixed term position has a significant regional travel component and will involve day travel to regional centres and overnight stays of 2 or 3 days to oversee the successful delivery of the mOVe! workshops.

Orchestra Victoria is located in Albert Park.
Corner of Albert Road and Aughtie Drive, Albert Park, Victoria, 3206.

Specific Roles & Responsibilities

Management of mOVe! Program
• Develop and maintain relationships with local and regional schools
• Manage expenditure budget and achieve agreed targets
• Locate, book and confirm venues
• Oversee all travel and accommodation bookings
• Engage the services of conductors and supervise the administration of contracts
• Supervise the preparation of paperwork for teachers, students and players
• Liaise with Orchestral Librarian in regards to part allocations
• Coordinate luncheons for supporters
• Attend and be the primary contact for Orchestra Victoria at all mOVe! workshops
• Supervision of attending staff involved in the mOVe! workshops

Management of Metropolitan Partner Concerts & Commercial Engagements
• Develop, support and manage relationships with current and potential partners
• Manage expenditure budget and achieve agreed targets
• Organise venue and negotiate hire arrangements
• Oversee all travel and accommodation bookings
• Supervise the administration of contracts
• Liaise with charity partners and negotiate financial arrangements based on budgetary expectations
• Oversee the preparation of marketing and promotional materials
• Coordinate VIP functions where applicable
• Attend and be the primary contact for Orchestra Victoria at all charity partner concerts
• Manage commercial engagements with Herald Sun Aria, 3MBS and other like organisations
• Assist in the coordination of special events including Embracing Arts concerts and donor events

Development
Support the Managing Director and Development Personnel in servicing, identifying and building long term relationships with government funding agencies, major donors, sponsors and trust companies

Attributes
• Ability to negotiate and close deals
• Ability to manage multiple projects concurrently and meet strict deadlines
• Ability to work consultatively and collaboratively with other team members
• A commitment to the delivery of service excellence
• Ability to manage budgets
• Excellent relationship building skills
• High level of interpersonal and mediation skills
• High level of written expression
• Ability to be self motivated and use initiative
• Ability to display judgement, discretion and confidentiality
• A comprehensive understanding of Orchestra Victoria and its activities

Preferred Qualifications & Experience
• Tertiary Music/Arts Management qualification or equivalent arts industry experience
• Program and budget management experience
• Sound knowledge of music and the music industry
• Music education experience an advantage
• Current Victorian driver’s licence

Feedback & Trial Review
Feedback from the Community Program Manager throughout the contract should be constructive, critical and timely. The Education & Metropolitan Program Manager will actively participate in the performance review procedure designed to monitor their individual and team performance, drawing on feedback from peers, subordinates and other key internal and external relationships.

Relationships
Reporting to: Community Program Manager
Work team: Communications Manager, Community Program Officer, Administration Officer

Key external relationships: Metropolitan and Community partner organisations, Music Educators and regional stakeholders, Support Managing Director in the cultivation and stewardship of relationships with key business, funding agencies and government contacts

Recruitment Timeline
Position advertised Friday 24 October 2008
Applications close 5pm, Friday 7 November 2008
Short listing complete Monday 10 November 2008
Interviews fortnight beginning Monday 10 November 2008
Commencement date – Early December 2008

Handover
Commencing in December 2008, the successful applicant will have the valuable opportunity of working alongside and shadowing the incumbent till the end of the year.

Applications
Candidates should address the Specific Roles and Responsibilities as well as the outlined Attributes in their written application.

Applications by 5pm Friday 7 November 2008 to:
Lynnelle Moran
Human Resources Manager
PO Box 836 South Melbourne VIC 3205
lynnelle.moran@orchestravictoria.com.au
p. 9694 3622
m. 0425 703 084

Please direct any further enquiries to Lynnelle Moran via the contact information listed above.

Applications Close:

5pm Friday 7 November 2008

Position Title:

Managing Director

Position Description:

* Strategic leader
* Arts Management experience
* Commitment to Orchestra Victoria’s mission

Orchestra Victoria exists to enrich the cultural lives of Victorians. It is the Melbourne performance partner of The Australian Ballet and Opera Australia and presents a vibrant program of community activities.

Orchestra Victoria is seeking an inspiring and energetic Managing Director to ensure its continued success and artistic excellence. The ideal candidate will have strong management and relationship building skills and the capacity to lead a small team in a dynamic and fast-paced environment.

For further information and to request a comprehensive position information booklet, please contact:

Ann Mossop on +61 2 9460 4501 ann@bspes.com
Tony Grierson on +61 2 8905 3726 tony@bspes.com

at Braithwaite Steiner Pretty Executive Search

OR

Lynnelle Moran, HR Manager at Orchestra Victoria
+61 3 9694 3622 lynnelle.moran@orchestravictoria.com.au

Applications Close:

3 October 2008

Orchestra Victoria is an equal opportunity employer.

Further enquiries and requests for application forms should be made to Human Resources Supervisor Lynnelle Moran on 03 9694 3622 or auditions@orchestravictoria.com.au